RASBJ

NOTICE OF ANNUAL GENERAL MEETING 2026

NOTICE IS HEREBY GIVEN that RASBJ will hold its Annual General Meeting ("AGM") at 6.30 PM on Saturday, 21 March 2025 at

Sensory Garden

T+ Mall 7th floor

South Sanlitun Road, Chaoyang district, Beijing

（三里屯一号场T+Mall L7）

We will report on the year 2025, introduce plans for 2026 and elect Council officers. RASBJ sincerely invites all members to attend this AGM and sets forth below the agenda and how to join.

The AGM Agenda

1. Opening remarks on 2025 by the President
2. Report on the RASBJ business operation status of 2025 by the President
3. Report on the RASBJ balance sheet and statement of receipts and expenditures to 31 December, 2025 and forecast on the budgeted income and expenditure for 2026 by the Treasurer
4. Report on Membership by the Membership Secretary
5. Report on Events by the Events Secretary
6. Report on Good Causes by the Vice President
7. Election of Officers
8. Appointment of Auditors

HOW TO JOIN THE AGM: Registration for the AGM is for RASBJ members only. Please click "Register" or "I Will Attend" and follow the instructions. After successful registration you'll receive a confirmation email. If you seem not to have received it, please check your spam folder.

RASBJ members unable to attend in person are asked to appoint a proxy to attend the meeting and vote on their behalf, to ensure a quorum. A proxy may be any other RASBJ member who will attend the AGM in person; or by default the RASBJ President.

IN CASE OF ABSENCE, HOW TO APPOINT A PROXY: Please copy the text below, and paste it into a new email; type the name of your proxy; type your name; email the completed form to: enquiries@rasbj.org with subject RASBJ AGM PROXY not less than 48 hours before the AGM (based on the date and time of receipt of your email).

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RASBJ AGM 2026-FORM OF PROXY (BEGIN)

I (your name) …………. being a member of Royal Asiatic Society, Beijing ("RASBJ") HEREBY APPOINT RASBJ member ____________________to be my proxy to vote for me at the Annual General Meeting ("AGM") of RASBJ members to be held on Saturday, 21 March 2026 and at any adjournment thereof. Unless I name another RASBJ member attending the AGM, the President of RASBJ will be my proxy by default.

I instruct my proxy to vote at the AGM as he/she considers fit.

Signed (type your name): _____________

Email to: enquiries@rasbj.org

RASBJ AGM 2026-FORM OF PROXY (END)

PLEASE NOTE: The registration here is for the AGM proper – your attendance or submission of a proxy form will help ensure quorum. The AGM will be followed by a post-AGM dinner at the same venue, for which you will receive a separate invitation with fuller details of the venue, menu and evening's programme. The guest speaker is Hung Huang. Members are warmly invited to bring non-member guests to the dinner.